The Executive Committee
CAA’s Executive Committee consists of the following 9 positions:
- Vice President – Government Schools;
- Vice President – Non-Government Schools;
- Assistant Secretary;
- Communications Officer;
- Professional Development Officer;
- Awards & Membership Officer.
The responsibilities for the above positions are detailed below.
- represent and stand for the Association during the term of office;
- preside over general meetings of the Association and meetings of the Executive Committee;
- be in charge of the business of the Association, and other officers of the Association;
- prepare an annual report of the activities of the Association;
- where the role of the secretary is vacant, ensure that the public officer undertakes this role until the position of secretary is filled, and where any other vacancies exist, ensure those roles are undertaken by other Executive Committee members as required until the respective roles are filled;
- where chairperson of any meeting of the Association and Executive Committee sign the minutes of the meeting at the next succeeding meeting, or ensure that the person who was chairperson signs the minutes at the next succeeding meeting.
The VICE PRESIDENTS shall:
- assist the president in the duties indicated above when required;
- represent the interests of members within their education sector to the sector education authorities of their portfolio as directed by the Executive Committee;
- assist other Executive Committee members in the discharge of their duties as required.
- correspondence of the Association is received, filed and preserved where required;
- notices and agendas are distributed for general meetings and Executive Committee meetings;
- oversee the administration of the Association webpage;
- acknowledge or answer correspondence as required by the Executive Committee;
- they keep, and minutes are maintained for:
- all appointments of office-bearers and members of the Executive Committee;
- the names of members present at Executive Committee meetings and general meetings;
- proceedings at Executive Committee meetings and general meetings.
The ASSISTANT SECRETARY:
- record and produce minutes at all Association meetings as directed by the secretary;
- assist in the duties of the secretary when required.
- ensure all money due to the Association is collected and received and that all payments authorised by the Association are made;
- ensure correct books and accounts are kept showing the financial affairs of the Association, including full details of all receipts and expenditure of the Association;
- ensure that the financial records of the Association are maintained;
- ensure that financial statements are:
- prepared in accordance with the Associations Incorporation Act 2009 and associated regulations;
- lodged in the required form and by the required date each year with the New South Wales Department of Fair Trading;
- ensure that an annual audit of the Association’s accounts is undertaken and the reports of that audit to be reported to the Executive Committee and members at the annual general meeting;
- ensure that a list of financial members is maintained;
- ensure that a balance sheet is prepared within 4 weeks of the end of each calendar month showing the Association’s income and expenditure for the prior month and that the balance sheet is circulated to Executive Committee members together with the Association bank account statements for the particular month;
- ensure that a nominated member of the Executive Committee is familiar with the treasurer's work so that the nominated member may help or may be appointed acting treasurer by the Executive Committee if the necessity arises.
The COMMUNICATIONS OFFICER:
- ensure that publications are produced and distributed in accordance with the instructions of the Executive Committee;
- address and respond to media and other enquiries;
- ensure that initiatives are in place to facilitate communication within the Association.
The AWARDS & MEMBERSHIP OFFICER:
- oversee the procedure and process for Association awards and organise and participate in judging of Association awards including making recommendations on award recipients to the Executive Committee as required;
- ensure that information concerning Association activities, procedures and publications is distributed to members;
- ensure that procedures for communication between the Association and members and members and their Network are reviewed to ensure communication is effective with members.
The PROFESSIONAL DEVELOPMENT OFFICER:
- ensuring that the professional development activities of the Association are organised and run as directed by the Executive Committee.